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Create, approve and then send purchase orders to suppliers using our mobile app or the web interface. Defining who’s allowed to order specific goods or which suppliers everyone in the organisation can order from is quick and easy.

Purchase order management with automated approvals

Create, approve and then send purchase orders to suppliers using our mobile app or the web interface. Defining who’s allowed to order specific goods or which suppliers everyone in the organisation can order from is quick and easy.

Purchase order management with automated approvals

Works with
Bring your purchase order management to the next level
with ApprovalMax:

Automated approval process

that’s kept on the surface

Granular definition of purchasing

rights for requesters

Single point of truth for

all purchase order-related authorisations

All authorisation-relevant information

for approvers in one place

Timely notifications to approvers

and comment-based communication

with requesters

Complete spend management

when combined with

bill-to-PO matching

How it works
1
Purchase order creation
Purchase orders can be created in ApprovalMax using parameters such as supplier, account (GL code) or tracking categories to limit the rights of purchase order requesters.
2
Multi-step and multi-level authorisation
The approval routing for purchase order requests is based on the authorisation rules specified by the administrator. Approvers receive approval requests with all the information required to make a decision. In case of rejection, a free-form comment can be added for the purchase order requester.
3
Approved purchase orders
Once fully authorised, purchase orders are created in Xero and can be sent automatically to suppliers.
1
Purchase order creation
Purchase orders can be created in ApprovalMax using parameters such as vendor, account (GL code) or tracking categories to limit the rights of purchase order requesters.
2
Multi-step and multi-level authorisation
The approval routing for purchase order requests is based on the authorisation rules specified by the administrator. Approvers receive approval requests with all the information required to make a decision. In case of rejection, a free-form comment can be added for the purchase order requester.
3
Approved purchase orders
Once fully authorised, purchase orders are created in QuickBooks Online and can be sent automatically to vendors.