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Create, approve and then send purchase orders to suppliers using our mobile app or the web interface. Defining who’s allowed to order specific goods or which suppliers everyone in the organisation can order from is quick and easy.

Purchase order management with automated approvals

Create, approve and then send purchase orders to suppliers using our mobile app or the web interface. Defining who’s allowed to order specific goods or which suppliers everyone in the organisation can order from is quick and easy.

Purchase order management with automated approvals

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Bring your purchase order management to the next level
with ApprovalMax:

  • Automated approval process

    that’s kept on the surface

  • Granular definition of purchasing

    rights for requesters

  • Single point of truth for

    all purchase order-related authorisations

  • All authorisation-relevant information

    for approvers in one place

  • Timely notifications to approvers

    and comment-based communication

    with requesters

  • Complete spend management

    when combined with

    bill-to-PO matching

How much could your organisation save with ApprovalMax?

Maximize your impact and see how much you can save by automating your approval workflows and streamlining your finance function.
Calculate your savings
How it works
1
Purchase order creation
Purchase orders can be created in ApprovalMax using parameters such as supplier, account (GL code) or tracking categories to limit the rights of purchase order requesters.
2
Multi-step and multi-level authorisation
The approval routing for purchase order requests is based on the authorisation rules specified by the administrator. Approvers receive approval requests with all the information required to make a decision. In case of rejection, a free-form comment can be added for the purchase order requester.
3
Approved purchase orders
Once fully authorised, purchase orders are created in Xero and can be sent automatically to suppliers.
1
Purchase order creation
Purchase orders can be created in ApprovalMax using parameters such as vendor, categories, classes or locations to limit the rights of purchase order requesters.
2
Multi-step and multi-level authorisation
The approval routing for purchase order requests is based on the authorisation rules specified by the administrator. Approvers receive approval requests with all the information required to make a decision. In case of rejection, a free-form comment can be added for the purchase order requester.
3
Approved purchase orders
Once fully authorised, purchase orders are created in QuickBooks Online and can be sent automatically to vendors.
1
Purchase order creation
Purchase orders can be created in ApprovalMax using parameters such as vendor, account, expense category, item, department, class, and location to limit the rights of purchase order requesters.
2
Multi-step and multi-level authorisation
The approval routing for purchase order requests is based on the authorisation rules specified by the administrator. Approvers receive approval requests with all the information required to make a decision. In case of rejection, a free-form comment can be added for the purchase order requester.
3
Approved purchase orders
Once fully authorised, purchase orders are created in NetSuite and can be sent automatically to vendors.