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Streamline your workflow instead of sending 100s of emails to get approval for accounting documents.

The #1 tool to get your financial documents approved on time

Why our customers love ApprovalMax

Approving documents

Automated audits

Setting up a workflow

Start a free trial

The #1 tool to get your financial documents approved on time

Streamline your workflow instead of sending 100s of emails to get approval for accounting documents.

Why our customers love ApprovalMax

Approving documents

Automated audits

Setting up a workflow

Start a free trial

Set up an approval workflow

Create an automated workflow tailored exactly to your organisation’s needs

Add any number of approval steps

You can have as many steps as you like, just add the required number to reflect your approval process.

Select approvers for each step

Add the approvers and specify which person is to approve which documents: e.g. the Marketing Director approves all the Marketing Department’s expenses.

Set up an approval matrix for each step

Every approval step has its own approval rules and you can add as many approvers as you like to each of them.

Document approval

Review and approve bills and purchase orders wherever you are

Approve in the web app

Use the “Requires my decision” folder to go through all documents awaiting your approval.

Approve from an email

You’ll have all document details in the email notification and can use its “Approve” or “Reject” button to make your decision there and then.

Approve via our mobile app

You don’t need to be at the office to approve - with our mobile app you have all documents awaiting your approval including the relevant data at hand and can make your decision on the go whenever you have a minute.

Audit trail and reporting

Get automated audit trails and set up adjustable reports

Automated audit reports

For each approved document a detailed audit report is created automatically and posted to the general ledger along with it.

Built-in and custom reports

In ApprovalMax you can generate reports on documents pending approval, documents approved, potential fraud detected as well as quickly create new reports using various filters.

Set up an approval workflow

Create an automated workflow tailored exactly to your organisation’s needs

Add any number of approval steps

You can have as many steps as you like, just add the required number to reflect your approval process.

Select approvers for each step

Add the approvers and specify which person is to approve which documents: e.g. the Marketing Director approves all the Marketing Department’s expenses.

Set up an approval matrix for each step

Every approval step has its own approval rules and you can add as many approvers as you like to each of them.

Document approval

Review and approve bills and purchase orders wherever you are

Approve in the web app

Use the “Requires my decision” folder to go through all documents awaiting your approval.

Approve from an email

You’ll have all document details in the email notification and can use its “Approve” or “Reject” button to make your decision there and then.

Approve via our mobile app

You don’t need to be at the office to approve - with our mobile app you have all documents awaiting your approval including the relevant data at hand and can make your decision on the go whenever you have a minute.

Audit trail and reporting

Get automated audit trails and set up adjustable reports

Automated audit reports

For each approved document a detailed audit report is created automatically and posted to the general ledger along with it.

Built-in and custom reports

In ApprovalMax you can generate reports on documents pending approval, documents approved, potential fraud detected as well as quickly create new reports using various filters.

Why our customers ❤ using ApprovalMax?

Stay safe and keep approvers out of your accounting system

ApprovalMax makes it easy to safeguard your data by making sure decision-makers only see information that’s relevant to the documents they need to approve.

Manage your delegation of authority with flexible approval workflows

Set up workflows and rules for decision makers at each approval step. No matter how complex your delegation of authority policy is, ApprovalMax can automate it.

Benefit from automatically generated audit reports

Improve the auditing process by automatically attaching audit reports to every approved document in your accounting system. You can also give auditors ‘read-only access’ to all approval workflows.

How much could your organisation save with ApprovalMax?

Maximize your impact and see how much you can save by automating your approval workflows and streamlining your finance function.

Calculate your savings

savings calculator

Product demo webinars

Find out how ApprovalMax can speed up your approval process, make it easier for your approvers, and reduce manual work.

uk timezone

ApprovalMax Product Demo for Xero

AU/ANZ timezone

ApprovalMax Product Demo for Xero

uS/uK timezone

ApprovalMax Product Demo for QuickBooks Online

uS timezone

ApprovalMax Product Demo for NetSuite

Can't make it to the live session?

Watch an on-demand version now

ApprovalMax
for Xero

ApprovalMax provides multi-level and multi-role approval workflows for Xero purchase orders, bills, sales invoices and credit notes.

ApprovalMax
for QuickBooks Online

ApprovalMax enables multi-level and multi-role approval workflows for QuickBooks Online purchase orders and bills.

ApprovalMax
for Oracle NetSuite

ApprovalMax enables multi-level and multi-role approval workflows for
Oracle NetSuite purchase orders and bills.

Customers ❤ using ApprovalMax

Customers ❤ using ApprovalMax

What our customers say

“Automating approvals and processes can save a lot of time and, therefore, money. One of our customers with 30 staff actually reduced costs by 39,000 AUD per year. We measure the time spent, so, the larger a business is, the bigger the savings. Another great example is a business with over 140 staff that achieved a total reduction of over 150,000 AUD per year. Implementing the solution here meant 2.5 days a week of the accounts administrator’s time could be reallocated to other activities.”
Trent Todd
Technical director, TINKA Consulting
“ApprovalMax is a powerful application that enables us to create sophisticated workflows. It has helped us to improve the accuracy of the invoices we send to our clients and has eliminated the need for us to maintain approval paper trails. I really appreciate that ApprovalMax is being continually updated to make it even better. They really listen to our feedback. I would strongly recommend ApprovalMax to anyone. Definitely one of the very best Xero connected app partners.”
Johnatan Fryer
Accounting and Payroll Outsourcing Partner, Mazars Thailand
"ApprovalMax provides exactly what we need. Since Xero does not have a very good approval process in place, ApprovalMax takes care of this really well. You can set it up in 5 minutes and the integration works a treat. No more bugging Approvers to have them log into Xero and sort out approvals!"
David Wieseneck
VP Finance, LETGO
"Proud of our history and prouder still of our forward-thinking capabilities, we've kept our finger firmly on the pulse of technological trends and how they apply to our clients' specific business case requirements. Complementing a cloud accounting platform with an approval management app is very rewarding. It boosts productivity and helps you establish a proactive, real-time decision-making process that ensures better process efficiency and higher executive accountability"
Rick Hemphill
Associate Director, Business and Private Client Advisory, SW

ApprovalMax is a

Multiple Award winner

App Partner
of the Year 2022

App Partner
of the Year 2021

App Partner
of the Year 2020

xero preffered app