ApprovalMax for Xero

ApprovalMax for QuickBooks Online

Bill approval

Dext integration

Purchase order approval

Bill-to-purchase order matching

Bill-to-purchase order matching [Beta]

Sales invoice approval

Credit note approval

Reports

Budget checkingClear real-time overview of all budgets impacted by documents under approvalLearn more

Contact approvalSpecial workflow for supplier vettingLearn more

Vendor approvalSpecial workflow for vendor vettingLearn more

Auto-approvalsAn option to set up rules for the automated approval of documents that don't require a person's attentionLearn more

Stand-alone workflows

Priority support

Standard

USD

per month, exclusive of tax

USD

per month if billed yearly

Advanced

USD

per month, exclusive of tax

USD

per month if billed yearly

Premium

USD

per month, exclusive of tax

USD

per month if billed yearly

Accounting system

Billing period

Number of organisations*

A volume discount is applied for 5 or more organisations.
Not-for-profits are eligible for a 20% NFP discount. Learn more.

ApprovalMax for Xero pricing

ApprovalMax for QuickBooks Online pricing

Standard

$--

per month if paid yearly, exclusive of tax

Save 15%


Bill approval
Dext integration
Purchase order approval
Bill-to-purchase order matching
Sales invoice approval
Credit note approval
Reports

Advanced

$--

per month if paid yearly, exclusive of tax

Save 15%


Bill approval
Dext integration
Purchase order approval
Bill-to-purchase order matching
Sales invoice approval
Credit note approval
Reports
Budget checking
Contact approval
Auto-approvals

Premium

$--

per month if paid yearly, exclusive of tax

Save 15%


Bill approval
Dext integration
Purchase order approval
Bill-to-purchase order matching
Sales invoice approval
Credit note approval
Reports
Budget checking
Contact approval
Auto-approvals
Stand-alone workflows
Priority support

Standard

$--

per month if paid yearly, exclusive of tax

Save 15%


Bill approval
Dext integration
Purchase order approval
Bill-to-purchase order matching [Beta]
Reports

Advanced

$--

per month if paid yearly, exclusive of tax

Save 15%


Bill approval
Dext integration
Purchase order approval
Bill-to-purchase order matching [Beta]
Reports
Vendor approval
Auto-approvals

Premium

$--

per month if paid yearly, exclusive of tax

Save 15%


Bill approval
Dext integration
Purchase order approval
Bill-to-purchase order matching [Beta]
Reports
Vendor approval
Auto-approvals
Stand-alone workflows
Priority support
MonthlyYearlySAVE 17%
XeroQuickBooks Online

Number of organisations*

A volume discount is applied for 5 or more organisations.
Not-for-profits are eligible for a 20% NFP discount. Learn more.

Would you like us to send you a personalised quote?

Request a Quote

Try how it works today with our FREE 30 DAY TRIAL

Need help for a quick start?

Your days are busy but you want the application up and running ASAP?
With industry best practices for setting up a complex approval process?
Then get our Setup and Training Package today!

What's included?

ApprovalMax Setup and Training Package:$299

Buy nowCONTACT SALES

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FAQ

Will I be charged GST / VAT / Consumption Tax?+

Please read this knowledge base article.

What payment options do you offer for purchasing ApprovalMax for Xero?+

For monthly subscriptions we accept all major credit cards. Annual subscriptions can be paid by credit card, direct debit or bank transfer. To request a quote for payment by bank transfer or direct debit, please contact sales.

I already have an ApprovalMax subscription and want to upgrade or change it. How does that work?+

Existing customers, including trial customers, can modify their subscriptions using "Billing & Subscriptions" tool within the product. You'll find more details in ourknowledge base.

What are ApprovalMax stand-alone workflows?+

Just like the Xero-connected workflows, ApprovalMax stand-alone workflows are based on our multi-step multi-role approval workflow engine. They can be used to create non- finance workflows (like HR-related approvals, IT approvals, Marketing approvals, Legal approvals, etc.) as well as finance workflows or approval workflows for accounting systems that ApprovalMax currently does not support (payment approval workflows or bill approvals for NetSuite, Sage, MSFT Dynamics and others).

I only need stand-alone workflows and do not use Xero or QuickBooks Online or any other accounting system directly supported by ApprovalMax. Can I purchase just the stand-alone workflows?+

At the moment, you can purchase stand-alone workflows only as part of the Premium edition of either ApprovalMax for Xero or ApprovalMax for QuickBooks Online products. However, you are not required to connect to either Xero or QuickBooks Online and will have the full functionality of stand-alone workflows enabled.

What if I need to buy ApprovalMax for Xero for some organisations and ApprovalMax for QuickBooks Online for other organisations?+

Currently, if purchasing from our website, you'd have to buy these products separately. However, using the "Billing & Subscriptions" tool available in the product, you can buy any number of ApprovalMax product subscriptions in the same transaction.

What if I want to buy more than 10 organisations in one go?+

Use our "Billing & Subscriptions" tool (available to ApprovalMax account owners) or contact sales

FAQ

Will I be charged GST / VAT / Consumption Tax?+

Please read this knowledge base article.

What payment options do you offer for purchasing ApprovalMax for QuickBooks Online?+

For monthly subscriptions we accept all major credit cards. Annual subscriptions can be paid by credit card, direct debit or bank transfer. To request a quote for payment by bank transfer or direct debit, please contact sales.

I already have an ApprovalMax subscription and want to upgrade or change it. How does that work?+

Existing customers, including trial customers, can modify their subscriptions using "Billing & Subscriptions" tool within the product. You'll find more details in our knowledge base.

What are ApprovalMax stand-alone workflows?+

Just like the workflows connected to QuickBooks Online, ApprovalMax stand-alone workflows are based on our multi-step multi-role approval workflow engine. They can be used to create non-finance workflows (like HR-related approvals, IT approvals, Marketing approvals, Legal approvals, etc.) as well as finance workflows or approval workflows for accounting systems that ApprovalMax currently does not support (payment approval workflows or bill approvals for NetSuite, Sage, MSFT Dynamics and others).

I only need stand-alone workflows and do not use Xero or QuickBooks Online or any other accounting system directly supported by ApprovalMax. Can I purchase just the stand-alone workflows?+

At the moment, you can purchase stand-alone workflows only as part of the Premium edition of either ApprovalMax for Xero or ApprovalMax for QuickBooks Online products. However, you are not required to connect to either Xero or QuickBooks Online and will have the full functionality of stand-alone workflows enabled.

What if I need to buy ApprovalMax for Xero for some organisations and ApprovalMax for QuickBooks Online for other organisations?+

Currently, if purchasing from our website, you'd have to buy these products separately. However, using the "Billing & Subscriptions" tool available in the product, you can buy any number of ApprovalMax product subscriptions in the same transaction.

What if I want to buy more than 10 organisations in one go?+

Use our "Billing & Subscriptions" tool (available to ApprovalMax account owners) or contact sales

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