Approval app for Xero

ApprovalMax For Xero Demo

Implementing approval automation and streamlining
financial controls

ApprovalMax extends the online accounting platform Xero with approval-driven financial controls for accounts payable and accounts receivable. It replaces paper- and email-based approval routing with fully automated multi-role and multi-tiered approval workflows, and ensures spend control and regulatory compliance for both internal accounting and financial service outsourcing organisations.

Key workflows and features

Learn how to establish spend control from our playbook!

Download Playbook

Why use ApprovalMax for Xero

Enabling remote review and authorisation

Review and approval can be done from both the web and mobile app; there is no need for approver chasing as they are notified automatically. This works perfectly for geographically distributed and remotely operating organisations.

Establishing financial controls and visibility

Approval automation with various authorisation levels and customised spend authorisation keeps the approval process on the surface for easy scaling and quicker audits.

Eliminating paper and manual approvals

Clutter-free, fully digital accounting with the relevant data available in the online system of records enables automated approval task handover supported by timely notifications.

Ensuring compliance and facilitating audits

The approval workflow automatically generates an audit log and records the complete history of the decision-making. The highly flexible setup and automated audit reports make it much simpler to fulfil any compliance requirements.

Try ApprovalMax for Xero
30 days for free



Can we use Xero data such as GL code, tracking category, etc. to automatically route approval requests?+

Yes, ApprovalMax allows the use of any Xero data in any combination to set up the automated approval routing.

Can approvals be done without accessing the Xero accounting software?+

Yes, there is no need to access Xero for purchase order creation or the review and approval of bills and sales invoices.

Do you enable multi-level authorisations for bills, purchase orders and other finance documents?+

Yes, ApprovalMax enables flexible multi-step and multi-level approvals for organisations of any size and structure; including geographically distributed or multi-entity organisations and businesses that use outsourced financial services.

How easy is it to set up and use ApprovalMax?+

All ApprovalMax customers confirm that the product is very easy to understand and set up, which is vital when organisations want to facilitate and enforce financial controls. Once all has been configured, everyone finds it extremely easy to use - making adoption a breeze.

Does ApprovalMax work well with multiple Xero files?+

ApprovalMax works seamlessly with organisations who use multiple Xero files. This is particularly important for accounting practices with numerous clients as well as organisations with several legal entities (multi-entity organisations).


Xero is easy to use online accounting software that's designed specifically for small businesses.

It's all online, so you can work when and where you want. Just log in on your PC, Mac or mobile device. Invite your team and work together on finance matters; collaborate on the basis of up-to-date figures. Your bank statements are automatically imported and categorised, letting you see your cashflow in real time. Xero takes care of all you need to run your business - including invoicing, paying bills, sales tax returns, reporting and much more.

Find out more or try Xero Accounting Software for free

Want to keep in touch?

Subscribe to our monthly newsletters to receive product updates, corporate & industry news and blog recaps.

Thank you for signing up! You will be the first to know about ApprovalMax product updates, corporate & industry news and blog recaps. Stay tuned.