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Best-in-class approval
automation app for Xero

Hands-free &
hassle-free process
Approval workflows
of any complexity
Key workflows and features
Our accounting approval system allows non-Xero users to access only Xero data that they are authorised to use (suppliers, spending categories, etc.), without disclosing the entire Xero data set.
Bill processing
Approval workflow for bills
and supplier invoices
Purchase order management
Create, approve and send purchase orders
to suppliers
Sales invoice approval
Authorise sales invoices before sending
them to clients
Supplier approvals
Automate your supplier
vetting procedure
Budget checking
Provide the approvers with a clear real-time overview of related budgets
Bill-to-PO matching
Match bills to the already approved purchase orders for additional spend control
Why ApprovalMax + Xero?
Keeping approvers
out of the accounting system
Granting everyone access to the accounting system is not safe because it’s impossible to limit users in terms of what they can do or see there. ApprovalMax approvers don’t need access to the general ledger and only ever see information relevant to the documents that require their approval.
Flexible approval workflows
recreate your delegation
of authority policy
The approval workflows can be as complex or as simple as you need them. You can implement a variety of rules for each approval step and have as many steps as you like. No matter how complex your delegation of authority policy is, it can be automated with ApprovalMax.
Automatically generated
audit reports
You no longer need to waste time compiling audit logs. ApprovalMax creates for each approved document a detailed audit report, which gets attached to it in the accounting system. There is also the option to provide auditors with access to all the approval workflows in read-only mode so that they can easily view and analyse your approval process.
Eliminating paper
and manual approvals
ApprovalMax is the key app for enabling truly paperless accounting: no need to print out invoices to have them signed off, or send them by email and chase approvers afterwards. We save you that effort by automating the entire authorisation process.
12 ways approval automation improves your experience with Xero
ApprovalMax is a
Multiple Award winner
  • App Partner
    of the Year 2022
  • App Partner
    of the Year 2021
  • App Partner
    of the Year 2020
Reviews from the Xero App Store
What is Xero?
Xero is easy-to-use online accounting software designed specifically for small businesses.
It's all online, so you can work when and where you want. Just log in on your PC, Mac or mobile device. Invite your team and work together on finance matters; collaborate on the basis of always up-to-date figures. Your bank statements are automatically imported and categorised, letting you see your cash flow in real time. Xero takes care of all you need to run your business - including invoicing, paying bills, sales tax returns, reporting and much more.

Find out more or try Xero accounting software for free