ApprovalMax for accounting
and advisory practices

ApprovalMax powers up online accounting platforms like Xero and QuickBooks Online with a capable approval automation that enables comprehensive financial controls and efficient process automation for the clients of any practice. It facilitates the provisioning of all kinds of outsourced financial services ranging from compliance to advisory in various industries; including agriculture, education, hospitality, retail and many more.

Among the most frequent use cases are financial controls focusing on authorisation automation for organisations who need centralised spend control to pass thorough audits. Apart from multi-entity and multi-site businesses, not-for-profits as well as investor-driven start-ups, this applies to almost all companies with multiple purchases and bill payments every month.

What organisations get out of it

Centralised spend control through approval automation

Shared accountability with the client regarding payments

Full process automation for approvals of accounts payable and accounts receivable

Contextual collaboration with clients

Full audit trail for authorisation processes as well as all bills and purchase orders

Complete eradication of error-prone paper- or email-based authorisations

Read our Cover Story "Building the foundation for advisory services"

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Who already uses ApprovalMax for approval automation


Assistant Manager

When it comes to managing supplier invoices, clients may have complex authorisation processes that require time-consuming and error-prone manual orchestration. This means they constantly have to validate where in the authorisation queue each invoice is and who's currently responsible for its approval. Using ApprovalMax to automatically pick up and route new supplier invoices for approval eliminates manual work and human errors. It also ensures that all proper authorisations are in place before an invoice is paid. We now have clear, real-time visibility into our clients' invoices, and our clients really appreciate the ease and convenience of using the ApprovalMax mobile app while away from their desk, or whilst travelling on business around the world.


Associate Director -
Business and Private
Client Advisory

Proud of our history and prouder still of our forward-thinking capabilities, we've kept our finger firmly on the pulse of technological trends and how they apply to our clients' specific business case requirements.One thing's for sure, the need for proper approvals has never been greater. Complementing a cloud accounting platform with an approval management app to replace a manual or email-based approval process is very rewarding. It boosts productivity and helps you establish a proactive, real- time decisionmaking process that ensures better process efficiency and higher executive accountability.


Head of Business Outsourcing

Coupled with Xero's accounting platform and other selected pre-integrated specialised applications, ApprovalMax advances operational efficiency and team productivity by providing end-to-end approval process automation and minimising manual process intervention.



We have recently acquired a new client - an alternative energy group made up of 53 entities, each representing one of the group's windmills. For managing efficiently a purchase invoice approval process as extensive as this client needs, they and Wilder Coe had to adopt a digitised and unified approach. That's why we implemented ApprovalMax, the leading approval automation solution for Xero. Both we and our client are extremely happy with this software. It has exceeded everybody's expectations!

Watch Our Webinar:

Tech talk with Mazars UK

Selected success stories with our Partners


Approval-Driven Spend Control for Multi-Entity and Multi-Site Organisations

How ApprovalMax enables approval-driven spend control for multi-entity and multi-site organisations - a Xero-certified accounting partner success story.


Advisory Services and Bill Automation for not-for-profit organisations

How not-for-profit organisations benefit from advisory services and bill automation - a Xero Platinum Partner success story.


ApprovalMax improves sales invoice accuracy and enhances customer satisfaction for a leading accounting and advisory practice

How ApprovalMax enables control and transparency for large multi-national clients.


Strengthening advisory and outsourced accounting services

How helping clients to fully automate their internal approval processes enables TC Group to focus on high value-added advisory and consulting services.


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