Earn 14,000 Qantas Points for your business when you sign up to ApprovalMax via the Xero App Store*
T&Cs Apply.
This website uses cookies to ensure you get the best experience on our website. More info
Got it!
 
We stand with Ukraine | Donate to the Red Cross Ukraine Crisis Appeal. Learn More
A trial is available from a desktop only. Please start a trial from a desktop. Leave your email here if you would like to receive a reminder with the link to your inbox.
Start a trial from desktop
Get a reminder with a link to start an ApprovalMax trial later.

Join our upcoming product demos!

ApprovalMax
for Xero

UK time zone

ApprovalMax
for Xero

ANZ time zone

ApprovalMax
for QuickBooks Online

UK/US time zone
We're happy to help
Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:

ApprovalMax Partner Enquiry

You own or work for an accounting firm and are interested in ApprovalMax? Then contact us today and request a call-back or demo. We're happy to demonstrate all the benefits ApprovalMax offers you and your clients.

Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:

Request a quote

We'll need some details in order to prepare your quote, so please fill in the form below. Our sales representative will be in touch with you shortly.

Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:

Fill in the form to get the playbook:

Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:

Fill in the form to get the playbook:

Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:

Fill in the form to get the playbook:

Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:

Fill in the form to get the playbook:

Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:

Fill in the form to get the checklist:

Please select the type of business you work for:
Please select your industry:
Please select the number of organisations or entities you manage in your accounting software:
Please select your accounting platform or cloud partner status:
Please select the number of clients you have:
Service package

What's included


  • Requirements and scoping session
  • Help with workflow implementation
  • User and Administrator training

A standard package, yet customised to your needs!

The fully automated audit trails in ApprovalMax deliver an overview of the organisation’s authorisation processes at a glance and also find key finance documents, which simplifies audits considerably. Further capabilities include fraud detection and prevention.

Audit trails, reporting and fraud detection

The fully automated audit trails in ApprovalMax deliver an overview of the organisation’s authorisation processes at a glance and also find key finance documents, which simplifies audits considerably. Further capabilities include fraud detection and prevention.

Audit trails, reporting and fraud detection

Works with
Automated audit trails
and audit reports
Audit trails are generated automatically for the documents processed in ApprovalMax and also stored in the product. They contain all authorisation decisions and exceptions that have occurred, including comments, delegations, rejections and other details.

On completion of the approval workflow, an audit report is created for each approved document and automatically attached to it in the general ledger, where the audit reports can be viewed without having to log into ApprovalMax.
Fraud detection
ApprovalMax enables the detection of potentially fraudulent scenarios, for example, if a document gets approved directly in the general ledger (when applicable) having bypassed the predefined approval process, or if changes are made to an already approved document. In such cases, notifications are automatically sent to the responsible administrators.
Pre-built and
custom reports
ApprovalMax provides a number of pre-built reports as well as the option to quickly create new reports using various filters. All reports can be printed out or exported in CSV format. Depending on which general ledger ApprovalMax is connected to, pre-built reports include the following information:

  • Purchase orders pending approval
  • Bills pending approval
  • Purchase orders approved this month
  • Bills approved this month
  • Potential fraud detected
Quick search
The search feature finds any finance document by using multiple search criteria: document type (purchase order, bill, sales invoice, etc.), document status (e.g. open, rejected, approved, cancelled) and other document-specific parameters like supplier, purchase order number, purchase order requester, account/category and item.