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Easy bookkeeping & audits for NFPs with ApprovalMax

Easy bookkeeping & audits for NFPs with ApprovalMax

Not-for-profits usually have strict requirements in terms of authorisation transparency, spend traceability and audits as their budgets are particularly rigid and can be determined from outside the organisation. ApprovalMax helps NFPs meet these regulations by moving spend approvals outside of the accounting platform and enabling a completely paperless multi-layered approval process. Automatically created searchable reports provide a complete picture of all approval- related details, which simplifies audits significantly.
ApprovalMax supports not-for-profit organisations by giving them a 20% discount on the price of any plan.
Learn more about our NFP discount here.
How ApprovalMax streamlines accounts payable for NFPs:
  • 1
    Complete eradication of error-prone manual
    or email-based authorisations
  • 2
    No more time spent on approver chasing and approval routing
  • 3
    Clear segregation of duties in the spend control process
  • 4
    Approval process on the surface and ready for review
  • 5
    Automatically generated audit reports attached
    to every purchase order and bill
  • 6
    Full audit readiness and ensured regulatory compliance
Learn all the details of setting up financial controls for not-for-profits from our dedicated playbook!
What our customers say:
  • Barry Baker
    Partner, Business Advisory Services
    GRANT THORNTON
    “With many of our clients operating as non-profits, Grant Thornton needed a Xero-connected solution for bill automation and financial controls that would enable us to deliver efficiently both accounting and advisory services – including vCFO – to our NFP clientele. ApprovalMax was selected as the best-in-class Xero-connected approval automation app. It has since become an essential part of Grant Thornton’s trusted finance app stack as it significantly improves the invoice management cycle and facilitates audit readiness.”
  • Richard Britten-Kelly
    Director of Accounting
    EXCLUSERV
    “In ApprovalMax we found a tool that is focused on getting the documentation out to the client in a flexible, rule-based manner at a cost that we can absorb in a fixed price costing. As a result we have moved away from clients signing – or authorising – paper documents and let ApprovalMax take care of it.”
  • Jez Hailwood
    Finance and Systems Director
    FREEDOM CHURCH
    “In the UK alone, Freedom Church currently has six church locations as well as several central offices; each one with their own utility/rent bills and personal expense claims. All expenditure need the approval of both the local church leaders and the UK facilities manager, making a UK-wide coordination of bill approval extremely challenging! ApprovalMax is just perfect for managing the expense claims and other bills generated by our UK-based churches and the central team; we run everything through this app.”
  • David Wieseneck
    VP Finance
    LETGO
    “ApprovalMax provides exactly what we need. Since Xero does not have a very good approval process in place, ApprovalMax takes care of this really well. You can set it up in 5 minutes and the integration works a treat. No more bugging Approvers to have them log into Xero and sort out approvals!”
Our clients' stories
  • Advisory services and bill automation for not-for-profit organisations
    How not-for-profit organisations benefit from advisory services and bill automation - a Xero Platinum Partner success story
  • Streamlined expense management of a rapidly growing multi-location church
    How ApprovalMax brings efficiency to the management of expense claims and other bills generated by remote teams of a multi-location church organisation
  • Approval-driven bill automation for larger clients and international subsidiaries
    How increased control and major time savings deliver an immediate positive impact to Mazar's clients.
  • Approval-driven spend control for multi-entity and multi-site organisations
    How ApprovalMax enables approval-driven spend control for multi-entity and multi-site organisations — a Xero-certified accounting partner success story.