This website uses cookies to ensure you get the best experience on our website. More info
Got it!
Contact sales Get demo
free trial
log in
A trial is available from a desktop only. Leave your email here to receive a reminder with the link to your inbox.
Remind me
Start a trial from desktop
Get a reminder with a link to start an ApprovalMax trial later.
Start a free trial

ApprovalMax
for multi-entities

Start a free trial

ApprovalMax
for multi-entities

For organisations with multiple legal entities and multiple general ledger files, paper- and email-based processes for accounts payable are extremely inefficient. If their entities are also geographically distributed, things get even more difficult. The same goes for organisations that have multiple locations but a single centralised accounting department. Handling AP and AR approvals by email in such scenarios takes far too much time and effort, and some things always fall through the cracks no matter how hard you try.
ApprovalMax addresses such challenges with an approval automation solution for accounts payable that provides granular differentiation of approval levels and an automated step-by-step audit trail.
How ApprovalMax streamlines the accounts payable
process for multi-entities:
  • 1
    Centralised spend control via approval automation
    across all sites and entities
  • 2
    Complete eradication of error-prone paper- or email-based
    authorisations
  • 3
    Fully traceable and audit-ready
    approval process
  • 4
    No more time spent on approver chasing and approval routing
  • 5
    Mobile app for on-the-go decision making
    and purchase requisition
Learn more about the ApprovalMax benefits for multi-entity organisations
from our customers and Partners:
  • Faye Thompson
    Manager
    WILDER COE LTD
    “We have recently acquired a new client – an alternative energy group made up of 53 entities, each representing one of the group’s windmills. For managing efficiently a purchase invoice approval process as extensive as this client needs, they and Wilder Coe had to adopt a digitised and unified approach. That’s why we implemented ApprovalMax, the leading approval automation solution for Xero. Both we and our client are extremely happy with this software. It has exceeded everybody’s expectations!”
  • Fay Bordbar
    Assistant Manager
    MAZARS UK
    “When it comes to managing supplier invoices, clients may have complex authorisation processes that require time-consuming and error-prone manual orchestration. This means they constantly have to validate where in the authorisation queue each invoice is and who’s currently responsible for its approval. Using ApprovalMax to automatically pick up and route new supplier invoices for approval eliminates manual work and human errors. It also ensures that all proper authorisations are in place before an invoice is paid. We now have clear, real-time visibility into our clients’ invoices, and our clients really appreciate the ease and convenience of using the ApprovalMax mobile app while away from their desk, or whilst travelling on business around the world.”
  • Rick Hemphill
    Associate Director — Business and Private Client Advisory
    SW AUSTRALIA
    “Proud of our history and prouder still of our forward-thinking capabilities, we’ve kept our finger firmly on the pulse of technological trends and how they apply to our clients’ specific business case requirements. One thing’s for sure, the need for proper approvals has never been greater. Complementing a cloud accounting platform with an approval management app to replace a manual or email-based approval process is very rewarding. It boosts productivity and helps you establish a proactive, real-time decision-making process that ensures better process efficiency and higher executive accountability.”
  • David Wieseneck
    VP Finance
    LETGO
    “ApprovalMax provides exactly what we need. Since Xero does not have a very good approval process in place, ApprovalMax takes care of this really well. You can set it up in 5 minutes and the integration works a treat. No more bugging Approvers to have them log into Xero and sort out approvals!”
Our clients' stories
Approval-driven spend control for multi-entity and multi-site organisations
How ApprovalMax enables approval-driven spend control for multi-entity and multi-site organisations - a Xero-certified accounting partner success story.

Read the case study
Streamlined expense management of a rapidly growing multi-location church
How ApprovalMax brings efficiency to the management of expense claims and other bills generated by remote teams of a multi-location church organisation.

Read the case study
ApprovalMax improves sales invoice accuracy and enhances customer satisfaction for a leading accounting and advisory practice
How ApprovalMax enables control and transparency
for large multi-national clients.


Read the case study
Strengthening advisory and outsourced
accounting services

How helping clients to fully automate their internal approval processes enables TC Group to focus on high value-added advisory and consulting services.

Read the case study