Which accounting platforms does ApprovalMax work with?

You can use ApprovalMax with three accounting system: Xero, QuickBooks Online, and NetSuite.

How long does it take to setup?

Most customers are running in under a day. Our customer success team will walk you through setup when you get started.

Can ApprovalMax handle a multi-level approval process?

Yes. You can add as many approval steps as you need, with your own rules at each step. Rules can combine amount, vendor, department and category, so the workflow matches your actual policy.

Can I use ApprovalMax for multi-entity business?

Yes. Each entity gets its own Organisation, all under one ApprovalMax account. No limit on entities or users.

What are the pricing plans for ApprovalMax Accounts Payable software?

You can choose from three plans: Standard, Advanced and Premium. Our subscription works on a monthly or annual basis. More information is available here.

Does connecting ApprovalMax change anything in our accounting data?

No. Your chart of accounts, contacts and existing records stay as they are. ApprovalMax adds an approval step before a document reaches your ledger.

Do approvers need access to our accounting system?

No. Approvers work entirely inside ApprovalMax. Your live books stay restricted to your Finance team.

Is ApprovalMax secure enough for our financial data?

Yes. ApprovalMax is ISO 27001 certified and built for handling financial documents and approval records. Full details of our certifications, data handling, and security practices are in our trust centre.

Can we use ApprovalMax if we don't use a connected accounting system?

Yes. Stand-alone workflow is available in ApprovalMax, so you can build an approval workflow with a full audit trail without connecting an accounting system. Available on our Premium plan.

Home AP automation

Accounts Payable software, built for stronger control

ApprovalMax governs every stage from the moment spend is captured to the moment it hits your bank account. Every payment verified, every decision recorded, and every dollar accounted for.

What ApprovalMax Accounts Payable software gives you

Whether you process the bills, sign off the spend, or answer to the auditors, here's what changes.

Finance Teams

Late approvals stop landing on you

Bills route to the right approver automatically, or pass to their substitute when they are away. You are not the one explaining why a payment is late.

Finance Teams

Audit season stops being a mess

Every step is recorded and time-stamped as it happens. Nothing to dig out of old inboxes.

Finance Leaders

You're no longer running on trust

Every payment traces to an approved decision, and you can show the board the chain in seconds.

Accountants & Bookkeepers

Clients approve, you stay in control

Clients handle approvals while you keep full visibility. The cleanup hours go back to advisory work.

Capture

Documents enter clean and complete, so there's nothing to correct later.

ApprovalMax Capture Expense Management

Protect

Anything that shouldn't be paid gets caught here, while it's still easy to fix.

Platform security Budget controls Bill-to-PO matching

Approve

The right people sign off every request, with everything they need in front of them.

Multi-level approvals Approval channels Segregation of duties

Pay

Pay what you approved, with the records to back.

ApprovalMax Pay Audit readiness

Integrate with some of the world’s best platforms

Connect ApprovalMax to Xero, QuickBooks Online or NetSuite, and to the apps your finance team already runs on.

Hear it from our customers

ApprovalMax has tremendously improved the efficiency in our invoice approval process, allowing both the finance admin team and department leaders to enjoy a centralized system to access, manage, and review all vendor bills. It has saved a lot of hours for everyone!

Ivy He

Financial Controller, illumin

Read the full story

Never miss a thing

Approve from anywhere

What is Money Out?

Accounts Payable software, built for stronger control