ApprovalMax for multi-site
and multi-entity organisations

Many organisations have multiple geographically distributed locations from which their staff operate but a single centralised accounting department that processes all finance transactions. Frequently, multi-site organisations also have multiple legal entities, which means they need multiple Xero general ledger files. In such cases, having a paper- or email-based process for accounts payable is critically inefficient, very expensive and a nightmare for audits.

ApprovalMax addresses these challenges with an approval automation solution for accounts payable that provides granular differentiation of approval levels and an automated step-by-step audit trail.

What organisations get out of it

Centralised spend control via approval automation across all sites and entities

Complete eradication of error-prone paper- or email-based authorisations

Clear approval matrix extended with exception handling options

Fully traceable and audit-ready approval process

No more time spent on approver chasing and approval routing

Advisors can share accountability with the client regarding payments

Who already tried ApprovalMax for multi-entity organisations


Assistant Manager

When it comes to managing supplier invoices, clients may have complex authorisation processes that require time-consuming and error-prone manual orchestration. This means they constantly have to validate where in the authorisation queue each invoice is and who's currently responsible for its approval. Using ApprovalMax to automatically pick up and route new supplier invoices for approval eliminates manual work and human errors. It also ensures that all proper authorisations are in place before an invoice is paid. We now have clear, real-time visibility into our clients' invoices, and our clients really appreciate the ease and convenience of using the ApprovalMax mobile app while away from their desk, or whilst travelling on business around the world.


Associate Director -
Business and Private
Client Advisory

Proud of our history and prouder still of our forward-thinking capabilities, we've kept our finger firmly on the pulse of technological trends and how they apply to our clients' specific business case requirements.One thing's for sure, the need for proper approvals has never been greater. Complementing a cloud accounting platform with an approval management app to replace a manual or email-based approval process is very rewarding. It boosts productivity and helps you establish a proactive, real- time decisionmaking process that ensures better process efficiency and higher executive accountability.


VP Finance

ApprovalMax provides exactly what we need. Since Xero does not have a very good approval process in place, ApprovalMax takes care of this really well. You can set it up in 5 minutes and the integration works a treat. No more bugging Approvers to have them log into Xero and sort out approvals!



We have recently acquired a new client - an alternative energy group made up of 53 entities, each representing one of the group's windmills. For managing efficiently a purchase invoice approval process as extensive as this client needs, they and Wilder Coe had to adopt a digitised and unified approach. That's why we implemented ApprovalMax, the leading approval automation solution for Xero. Both we and our client are extremely happy with this software. It has exceeded everybody's expectations!

Watch Our Webinar:

Financial controls for quickly growing multi-entity organisations

Our clients' stories


Approval-Driven Spend Control for Multi-Entity and Multi-Site Organisations

How ApprovalMax enables approval-driven spend control for multi-entity and multi-site organisations - a Xero-certified accounting partner success story.

Freedom Church

Streamlined expense management of a rapidly growing multi-location church

How ApprovalMax brings efficiency to the management of expense claims and other bills generated by remote teams of a multi-location church organisation.


ApprovalMax improves sales invoice accuracy and enhances customer satisfaction for a leading accounting and advisory practice

How ApprovalMax enables control and transparency for large multi-national clients.


Strengthening advisory and outsourced accounting services

How helping clients to fully automate their internal approval processes enables TC Group to focus on high value-added advisory and consulting services.


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