Hospitality is a bustling industry with lots of purchase orders getting initiated by operations staff and a variety of incoming bills from suppliers every week. Authorisations must be quick to keep the business running at a pace, however, effective spend control is just as crucial to eliminate overcharging and human error.
ApprovalMax enables businesses to embed their approval process into an automated paperless system that is accessible via mobile devices, gathers all approval-related information and routes each document to the required authorisation levels. It ensures full transparency of spend authorisations and allows to implement spend control for any type of hospitality business.
On-the-go spend control without the need to halt operations
Option to provide requesters with guidance on best value for money in terms of supplier
Price checker for verifying invoices against the prices in the Xero Products catalogue
Matching bills to the previously approved purchase orders
Complete eradication of error-prone manual or email-based authorisations
Full audit readiness and ensured regulatory compliance
When working with a hotel business it's impossible for our finance team to leave their office location in order to ask operations staff about purchase orders and approval-related information. In the past, our clients simply didn't have enough control in place. Everyone could basically order what they wanted for no reason. So, they needed a solution that puts spending under control. When working with a hotel business it's impossible for our finance team to leave their office location in order to ask operations staff about purchase orders and approval-related information. In the past, our clients simply didn't have enough control in place. Everyone could basically order what they wanted for no reason. So, they needed a solution that puts spending under control.
Group Business Manager
Everything's changed for the better! Now, all approval decisions are made by employees with the appropriate authorisation level (e.g. amount-based authorisation) and always in accordance with our organisational structure and requirements. Everyone needed very little training when we introduced the new authorisation process as it is really easy to understand. Users are notified when they have to approve an invoice and this can be done from anywhere, even via a smartphone.
ApprovalMax enables us - in the simplest way possible - to create a complex approval matrix wherein we define roles, business rules, and routing workflows, while being intuitive and easy to use. We now have the ability to track the approval status, pinpoint bottlenecks in the process, and make sure everything is completed in a timely manner.
Account Director/Management Accountant
We implement ApprovalMax for all new clients that we onboard as we feel that this tool is a crucial part of our service. Every single bill/invoice that we/our clients receive does go through this app. We particularly like that this process is most efficient for our clients, and that things are getting done so quickly is also a major benefit for us. Moreover, as most of our clients are very busy, using the approval app on their phone is a real revolution for them. We are so glad we found this app.
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