ApprovalMax for QuickBooks Online pricing

Standard Edition


per month, exclusive of tax

Purchase order approval
Bill review and approval
Search & reporting
Standard support
Unlimited users

Premium Edition


per month, exclusive of tax

Purchase order approval
Bill review and approval
Search & reporting
Premium support
Standalone workflows
Unlimited users

Try how it works today with our FREE 30 DAY TRIAL

Need help for a quick start?

Your days are busy but you want the application up and running ASAP?
With industry best practices for setting up a complex approval process?
Then get our Setup and Training Package today!

What's included?

ApprovalMax Setup and Training Package:$299



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Will I be charged GST / VAT / Consumption Tax?+

Please read this knowledge base article.

What payment options do you offer for purchasing ApprovalMax for QuickBooks Online?+

For monthly subscriptions we accept all major credit cards. Annual subscriptions can be paid by credit card, direct debit or bank transfer. To request a quote for payment by bank transfer or direct debit, please contact sales.

I am an existing ApprovalMax user who wants to upgrade or change existing subscription(s). How does that work?+

Existing customers, including trial customers, have access to our tool My Account within the product, which allows them to modify their subscription(s) as needed. You'll find more details in this knowledge base article.

What are ApprovalMax standalone workflows?+

Just like the workflows connected to QuickBooks Online, ApprovalMax standalone workflows are based on our multi-step multi-role approval workflow engine. They can be used to create non-finance workflows (like HR-related approvals, IT approvals, Marketing approvals, Legal approvals, etc.) as well as finance workflows or approval workflows for accounting systems that ApprovalMax currently does not support (payment approval workflows or bill approvals for NetSuite, Sage, MSFT Dynamics and others).

I only need standalone workflows and do not use Xero or QuickBooks Online or any other accounting system directly supported by ApprovalMax. Can I purchase just the standalone workflows?+

At the moment, you can purchase standalone workflows only as part of the Premium edition of either ApprovalMax for Xero or ApprovalMax for QuickBooks Online products. However, you are not required to connect to either Xero or QuickBooks Online and will have the full functionality of standalone workflows enabled.

What if I need a mix of ApprovalMax for Xero for some organisations and ApprovalMax for QuickBooks Online for other organisations?+

Currently, if purchasing on our website, you'd have to buy both products. However, using the My Account tool, you can select any mix of ApprovalMax product subscriptions in one and the same transaction.

What if I want to buy more than 10 organisations in one go?+

Please use our tool My Account, which is available to ApprovalMax account owners, or contact sales.