Accounting and bookkeeping for the hospitality sector
Hospitality is a bustling industry with lots of purchase orders getting initiated by operations staff and a variety of incoming bills from suppliers every week. Authorisations must be quick to keep the business running at a pace, however, effective spend control is just as crucial to eliminate overcharging and human error. ApprovalMax provides an automated paperless approval system that’s accessible via mobile devices. It ensures full transparency of spend authorisations and allows to implement spend control for any type of hospitality business.
How ApprovalMax streamlines accounts payable for the hospitality industry:
On-the-go spend control without the need to halt operations
Option to guide requesters on best value for money in terms of supplier choice
Price checker for verifying invoices against the prices in the Xero Products catalog
Matching bills to the previously approved purchase orders
Complete eradication of error-prone manual or email-based authorisations
Full audit readiness and ensured regulatory compliance
Learn about the ApprovalMax benefits for hospitality from our customers and Partners:
“We implement ApprovalMax for all new clients that we onboard as we feel that this tool is a crucial part of our service. Every single bill/invoice that we/our clients receive does go through this app. We particularly like that this process is most efficient for our clients, and that things are getting done so quickly is also a major benefit for us. Moreover, as most of our clients are very busy, using the approval app on their phone is a real revolution for them. We are so glad we found this app."
Group Business Manager FESTIVAL SERVICES
“Everything’s changed for the better! Now, all approval decisions are made by employees with the appropriate authorisation level (e.g. amount-based authorisation) and always in accordance with our organisational structure and requirements. Everyone needed very little training when we introduced the new authorisation process as it is really easy to understand. Users are notified when they have to approve an invoice and this can be done from anywhere, even via a smartphone.”
CFO FIELDAYS SOCIETY
“ApprovalMax is intuitive and easy to use and it enables us – in the simplest way possible – to create a complex approval matrix wherein we define roles, business rules and workflow routing . We now have the ability to track the approval status, pinpoint bottlenecks in the process, and make sure everything is completed in a timely manner. Our approval process has since gained a significantly higher degree of control and visibility.”
Our clients' stories
Spend control for a hospitality business
Learn more about how Haines Watts automated the purchase order approval process and established efficient spend control for their client, a large hotel.