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Accounting and bookkeeping for the hospitality sector

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Accounting and bookkeeping for the hospitality sector

Hospitality is a bustling industry with lots of purchase orders getting initiated by operations staff and a variety of incoming bills from suppliers every week. Authorisations must be quick to keep the business running at a pace, however, effective spend control is just as crucial to eliminate overcharging and human error. ApprovalMax provides an automated paperless approval system that’s accessible via mobile devices. It ensures full transparency of spend authorisations and allows to implement spend control for any type of hospitality business.
How ApprovalMax streamlines accounts payable
for the hospitality industry:
  • 1
    On-the-go spend control without the need to halt operations
  • 2
    Option to guide requesters on best value for money in terms of supplier choice
  • 3
    Price checker for verifying invoices against the prices
    in the Xero Products catalog
  • 4
    Matching bills to the previously approved purchase orders
  • 5
    Complete eradication of error-prone manual
    or email-based authorisations
  • 6
    Full audit readiness and ensured regulatory compliance
Learn about the ApprovalMax benefits for hospitality from our customers and Partners:
  • Glenn Gittins
    Account Director/Management Accountant
    VIRGATE ACCOUNTS
    “We implement ApprovalMax for all new clients that we onboard as we feel that this tool is a crucial part of our service. Every single bill/invoice that we/our clients receive does go through this app. We particularly like that this process is most efficient for our clients, and that things are getting done so quickly is also a major benefit for us. Moreover, as most of our clients are very busy, using the approval app on their phone is a real revolution for them. We are so glad we found this app."
  • Geoff Rollason
    Group Business Manager
    FESTIVAL SERVICES
    “Everything’s changed for the better! Now, all approval decisions are made by employees with the appropriate authorisation level (e.g. amount-based authorisation) and always in accordance with our organisational structure and requirements. Everyone needed very little training when we introduced the new authorisation process as it is really easy to understand. Users are notified when they have to approve an invoice and this can be done from anywhere, even via a smartphone.”
  • Anthony Burman
    CFO
    FIELDAYS SOCIETY
    “ApprovalMax is intuitive and easy to use and it enables us – in the simplest way possible – to create a complex approval matrix wherein we define roles, business rules and workflow routing . We now have the ability to track the approval status, pinpoint bottlenecks in the process, and make sure everything is completed in a timely manner. Our approval process has since gained a significantly higher degree of control and visibility.”
Our clients' stories
Spend control for a hospitality business
Learn more about how Haines Watts automated the purchase order approval process and established efficient spend control for their client, a large hotel.
Read the case study
Bill management for SMEs
in the hospitality sector
Find out how Virgate Accounts uses ApprovalMax for its hospitality clients of all sizes, from small businesses to chain restaurants with over 200 sites.
Read the case study
Approval process digitisation and automation paves the way for tailored spend management
How ApprovalMax helps Australia's largest German festival to improve spend management, automate approvals and go clutter-free.
Read the case study
Cloud accounting solution for the largest agribusiness society in the Southern Hemisphere
How ApprovalMax enables control and visibility for a not-for-profit society that promotes agricultural interests both locally and on the global stage.
Read the case study