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Streamline your workflow instead of sending 100s of emails to get approval for accounting documents.

The #1 tool to get your financial documents approved on time

The #1 tool to get your financial documents approved on time

Streamline your workflow instead of sending 100s of emails to get approval for accounting documents.

Set up an approval workflow


Create an automated workflow tailored exactly to your organisation’s needs

Add any number of approval steps

You can have as many steps as you like, just add the required number to reflect your approval process.

Select approvers for each step

Add the approvers and specify which person is to approve which documents: e.g. the Marketing Director approves all the Marketing Department’s expenses.

Set up an approval matrix for each step

Every approval step has its own approval rules and you can add as many approvers as you like to each of them.

Document approval


Review and approve bills and purchase orders wherever you are

Approve in the web app

Use the “Requires my decision” folder to go through all documents awaiting your approval.

Approve from an email

You’ll have all document details in the email notification and can use its “Approve” or “Reject” button to make your decision there and then.

Approve via our mobile app

You don’t need to be at the office to approve - with our mobile app you have all documents awaiting your approval including the relevant data at hand and can make your decision on the go whenever you have a minute.

Audit trail and reporting


Get automated audit trails and set up adjustable reports

Automated audit reports

For each approved document a detailed audit report is created automatically and posted to the general ledger along with it.

Built-in and custom reports

In ApprovalMax you can generate reports on documents pending approval, documents approved, potential fraud detected as well as quickly create new reports using various filters.

Set up an approval workflow


Create an automated workflow tailored exactly to your organisation’s needs

Add any number of approval steps

You can have as many steps as you like, just add the required number to reflect your approval process.

Select approvers for each step

Add the approvers and specify which person is to approve which documents: e.g. the Marketing Director approves all the Marketing Department’s expenses.

Set up an approval matrix for each step

Every approval step has its own approval rules and you can add as many approvers as you like to each of them.

Document approval


Review and approve bills and purchase orders wherever you are

Approve in the web app

Use the “Requires my decision” folder to go through all documents awaiting your approval.

Approve from an email

You’ll have all document details in the email notification and can use its “Approve” or “Reject” button to make your decision there and then.

Approve via our mobile app

You don’t need to be at the office to approve - with our mobile app you have all documents awaiting your approval including the relevant data at hand and can make your decision on the go whenever you have a minute.

Audit trail and reporting


Get automated audit trails and set up adjustable reports

Automated audit reports

For each approved document a detailed audit report is created automatically and posted to the general ledger along with it.

Built-in and custom reports

In ApprovalMax you can generate reports on documents pending approval, documents approved, potential fraud detected as well as quickly create new reports using various filters.

Why our customers ❤️ using ApprovalMax?
Stay safe and keep approvers
out of your accounting system
ApprovalMax makes it easy to safeguard your data by making sure decision-makers only see information that’s relevant to the documents they need to approve.
Manage your delegation of authority
with flexible approval workflows
Set up workflows andrules for decision makers at each approval step. No matter how complex your delegation of authority policy is, ApprovalMax can automate it.
Benefit from automatically generated
audit reports
Improve the auditing process by automatically attaching audit reports to every approved document in your accounting system. You can also give auditors ‘read-only access’ to all approval workflows.
Product demo webinars
Find out how ApprovalMax can speed up your approval process, make it easier for your approvers, and reduce manual work.
  • UK TIMEZONE

    ApprovalMax

    Product Demo for Xero

  • ANZ TIMEZONE

    ApprovalMax

    Product Demo for Xero

  • US/UK Timezone

    ApprovalMax Product Demo

    for QuickBooks Online

Can't make it to the live session?
What our customers say
Customers ❤️ using ApprovalMax
ApprovalMax is a
Multiple Award winner
  • App Partner
    of the Year 2022
  • App Partner
    of the Year 2021
  • App Partner
    of the Year 2020